Your Key To Extended Enterprise LMS

extended enterprise lms with training vault

Why is it SO hard to distribute eLearning content across different LMSs? Why can’t they all just get along?

While we can all agree that it shouldn’t matter what standards-compliant LMS you have or what standards-conformant eLearning you’ve got, the truth is that it does matter. It’s a nasty little wrinkle in the fabric of your extended enterprise LMS.


It seems like every LMS has its own proprietary way of doing things, including how they interpret the well-documented elearning standards. So those SCORM, AICC, and xAPI courses may all work, officially. But they all work slightly differently (or sometimes very differently) depending on where they are. These are all “wide standards”, meaning they’re not so standard as we’ve been led to believe.


So when we want to use the online course that we know works on our LMS with an audience of channel partners who each want to load the same SCORM package on their own LMS, it should be easy.


But it’s not easy. Or at least it wasn’t.


Enter Training Vault

Yes, there are tiny annoying (or major show-stopping) variations in each LMS that make it hard (or impossible) to use the same course as is across multiple LMSs and get the same results. But when using Training Vault, the whole game changes. Content distribution happens from one single and easy to troubleshoot location, then that online training is shared out from Training Vault to the LMS(s) of choice, and ultimately to the end-users who are none the wiser. It just works. Isn’t it nice when our tech just works?


With Training Vault, it no longer matters how the destination LMS interprets eLearning standards like SCORM. To anyone monitoring and reporting from that LMS, they’ll simply see what they’re used to seeing. Which is probably what they’re looking for from your content.


And you? What do you see? Well, that’s where Training Vault opens up a brand new world for you. So what if any single distributing LMS can’t run a report on all of the information from all of the distributing LMSs. You can!


With Training Vault, all of the information that the course reported is yours to administer as you please. So is all the eLearning content itself, by the way.


Whether it’s updating the online course to a new version (one that can be instantly made available to all the LMSs that point to it), or running a report to see how many people the update will impact, Training Vault has what you need.


With Training Vault, you get to share your content as far and wide as you like, while also maintaining control over it all. Whether you need to deactivate an online course for everyone, for a specific LMS, or even for a specific set of users who’ve used up their licensed allocation of access, you just do.


Inner Workings of Training Vault

Nuts and Bolts time. How does this actually work? I’ll try and spare you the “it depends what you’re trying to do” talk.


If you want to sell your content or just manage it across multiple internal systems, once you’ve centralized that content by putting it in Training Vault, how do you share it back out again to the people who need it?


The way Training Vault does this is with an innovative little training shell called a “stub”. Basically, that’s a thin package of SCORM or xAPI online training content that gets loaded to the destination LMS and simply points to the content housed on Training Vault. You can think of it as an eLearning standards conformant redirect. It isn’t the training itself, it simply points users to the training in an effective way that they never even see.


Alright, so with a stub people on the destination LMS can get access, but…should they? How can we manage licenses by LMS or by a bucket of content?


This is where the true beauty of Training Vault content distribution solution shines. To solve the riddle from any angle requires only three administrative concepts: courses, tokens, licenses.

  1. Courses are what you think they are. Individual instances of online learning content that can be pulled into an LMS or LRS.
  2. Tokens are for user security. Only authenticated users have access to eLearning from authenticated systems, and tokens are how that is managed.
  3. Licenses are also what they sound like. With one course, you can issue several different kinds of licenses, each with their own caps and constraints (or not) that keep count of what got pulled which way and when.

With these simple and straightforward elements, you can upload a course once, send it to multiple customers, each with their own LMS, no matter where on the planet anyone is. Your team has complete control over who takes which courses, and how long they have access.


You can manage this course access as you please with the combination of licenses and tokens. Using Training Vault, you can even configure branding per licensee instead of per course. Seriously, you get some truly next level solutions with Training Vault. Those crazy, pie-in-the-sky requests that made it hard to hold back your laughter/tears? Suddenly it all becomes very possible!


The dark ages of SCORM are over. Walk toward the light!

 Training Vault is the key to unlock your extended enterprise LMS.


Next steps

Check out Training Vault at

Open a trial account for free, no credit card required. 

See how it can work for you, and how well it has worked for others. 

Review their flexible and dynamic pricing model.

And if you have any questions, contact JCA Solutions at +1 321-296-8166 or


Share on facebook
Share on google
Share on twitter
Share on linkedin
Share on pinterest
Leave a reply

Your email address will not be published. Required fields are marked *

eLearning Learning